Using the Dashboard for Todo-Management
Keeping a list of todos unquestionably relieves stress from our lives. A whole community has evolved around task management and getting things done. While I’m not a particular fond of the latter, I’d still like to maintain a simple list of todos. For a long time, I wrote them down to index cards, stickies, whiteboards and the like. However, keeping organized is rather difficult if the information is spread over the whole desk or even over different locations. So I made several attempts to organize my todos at the computer. I tried plain text-files, outliners, emacs org-mode (which is btw. a great peace of software) and GTD applications. Despite there a quite a few remarkable applications out there, none of them lasted for long on my hard-drive. The problem was that I never felt comfortable with the idea of organizing my tasks in a hierarchical structure. It seems that it just doesn’t fit with the way my brain works. In fact, I’m not a big fan of hierarchical structures in general. I often wonder how people use Windows Explorer, with tons of folders open ten levels deep, and still manage to keep an overview. I’m really distracted by those applications because it feels like they hurt my brain.
The problem with the hierarchical approach is that it is too limited. The world is not organized in hierarchies. My desk, for example is organized in a spacial way. Stickies can be moved around on the desk in order to reflect relationships like dependencies or subjects. I can use different colors to define priorities. If there are too many stickies floating around on my desk, I can build piles and work them down from top to bottom. Most of this is lost with the hierarchical approach. Which is why I think that I’m not working very well with most of the todo- and task-management applications.
With Mac OS 10.4, Apple gave us the Dashboard. I was always unsure about the value of this “invention”. For some time, my Dashboard hosted a variety of widgets for different purposes. However, the longer I used the system, the less I looked at the Dashboard. Things like the calculator widget are difficult to use if you want to copy numbers from an application: copy text, activate Dashboard, paste text into calculator, deactivate Dashboard and so on. Not exactly a good usability. The awareness of things happening on the Dashboard is very limited because it is not visible unless you activate it. So over time, the Dashboard literally faded out of my mind.
It remained unused until I recently discovered a new way of using it: manage my todos. Luckily, Apple bundled a simple stickies widget with the Dashboard. So here is my current approach.
The Dashboard hosts nothing but stickies. When I want to create a new todo, I create a new instance of the sticky widget. Stickies can be colored and moved around freely. This way, I can organize my todos in a spacial way. I create piles of stickies that are not so important at the moment. Colors are used to define priority of a todo. So far, I’m quite happy with this approach. It’s not important that the Dashboard is always in the background since I don’t need (and want) to see the todos all the time. There a few problems with this approach though. One is limited space. Especially on my 12″ PowerBook the screen gets filled up with stickies very quickly. A “virtual” Dashboard with an unlimited size and a zoom function would be helpful. An archive function for completed todos and integration with other applications (Mail, Firefox etc.) would be nice too. The basic idea, however, works quite well for me, so I guess I will stick with it for some more time.
